Join Us - Staff

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HR Administrative Assistant

Position Description

The Human Resources Admin Assistant provides general HR support to the Human Resources Department including benefits administration, payroll, onboarding, off-boarding HRIS system input and maintenance, compliance, safety, HR reporting. May provide general administrative support as needed, including record-keeping, and file maintenance.

Key Qualifications

  • High school diploma or equivalent
  • Two years of administrative assistant or related experience
  • Prior HR experience
  • Motivation to move the organizational mission forward
  • Alignment with the stated values of the organization

Key Responsibilities

  • Process bi-weekly payroll for staff, maintains payroll information by collecting, calculating, entering data, and distributing checks, addressing tax issues and new tax ID set up.
  • Makes changes in the HRIS system for employee salary, benefit deductions, 403-B, garnishments/liens, job status updates.
  • Monitors, tracks and resolves payroll issues in collaboration with the finance team and internal payroll service provider.
  • Coordinates onboarding of new staff including, offer letters, background checks, new hire paperwork, creation of personnel files and timekeeping training.
  • Coordinates employee exit process, working closely with finance and department managers to execute a clean exit.
  • Assist in the execution of programs that will measure satisfaction, morale, and engagement.
  • Assist in the education and execution of safety initiatives/trainings/programs.
  • Assists in the administration of employee health and welfare plans, including enrollments, changes and terminations. Processes required documents through payroll and HRIS system to ensure accurate record-keeping and proper deductions.
  • Reconciles insurance billing on a monthly basis working with Finance and insurance providers to correct any outstanding billing issues.
  • Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
  • Processes required paperwork for employee transfers, changes in job classification, salary increases, and other related employment matters.
  • Maintains accurate and up-to-date human resource files, records, and documentation. Maintains the integrity and confidentiality of Human Resources files and records.
  • Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
  • Provides support in all other special HR initiatives as needed.
Your Resume (1.5MB file size limit)
Your Cover Letter (1.5MB file size limit)

HR Administrative Assistant

Position Description

The Human Resources Admin Assistant provides general HR support to the Human Resources Department including benefits administration, payroll, onboarding, off-boarding HRIS system input and maintenance, compliance, safety, HR reporting. May provide general administrative support as needed, including record-keeping, and file maintenance.

Key Qualifications

  • High school diploma or equivalent
  • Two years of administrative assistant or related experience
  • Prior HR experience
  • Motivation to move the organizational mission forward
  • Alignment with the stated values of the organization

Key Responsibilities

  • Process bi-weekly payroll for staff, maintains payroll information by collecting, calculating, entering data, and distributing checks, addressing tax issues and new tax ID set up.
  • Makes changes in the HRIS system for employee salary, benefit deductions, 403-B, garnishments/liens, job status updates.
  • Monitors, tracks and resolves payroll issues in collaboration with the finance team and internal payroll service provider.
  • Coordinates onboarding of new staff including, offer letters, background checks, new hire paperwork, creation of personnel files and timekeeping training.
  • Coordinates employee exit process, working closely with finance and department managers to execute a clean exit.
  • Assist in the execution of programs that will measure satisfaction, morale, and engagement.
  • Assist in the education and execution of safety initiatives/trainings/programs.
  • Assists in the administration of employee health and welfare plans, including enrollments, changes and terminations. Processes required documents through payroll and HRIS system to ensure accurate record-keeping and proper deductions.
  • Reconciles insurance billing on a monthly basis working with Finance and insurance providers to correct any outstanding billing issues.
  • Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
  • Processes required paperwork for employee transfers, changes in job classification, salary increases, and other related employment matters.
  • Maintains accurate and up-to-date human resource files, records, and documentation. Maintains the integrity and confidentiality of Human Resources files and records.
  • Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
  • Provides support in all other special HR initiatives as needed.
Your Resume (1.5MB file size limit)
Your Cover Letter (1.5MB file size limit)

Executive Assistant to the COO

Position Description

The Executive Assistant will provide executive-level support to the Chief Operating Officer (COO). The primary responsibilities of this role are to maintain the COO's schedule, coordinate with internal and external stakeholders, provide logistical and travel support and work on operations related projects. The person will report directly to the COO and can be located anywhere with a workday that can overlap the Eastern time zone of the United States.

Key Qualifications

  • Bachelor’s degree in a related field plus two or more years of professional work history; six or more total years of post-secondary professional work history.
  • Three or more years of experience in providing high-level administrative support to executives.
  • Motivation to move the organizational mission forward
  • Alignment with the stated values of the organization

Key Responsibilities

  • Maintain an accurate and detailed calendar for COO, manage and log incoming scheduling requests, re-schedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts.
  • Track COO’s tasks and projects to ensure appropriate prioritization of projects with respect to deadlines and organizational developments.
  • Manage all travel scheduling and arrangements.
  • Track and reconcile monthly credit card statements and complete and submit expense reports in a timely manner.
  • Ensure consistent and efficient interaction with other executive assistants across the organization.
  • Demonstrate poise and tact under pressure and handle matters with sound judgement and confidentiality.
  • Provide special project leadership and support as needed.
  • Conduct preliminary research on a variety of topics; draft materials as needed.
  • Completes compliance training as scheduled by Human Resources.
  • Attend weekly organization wide staff meeting and any team related meetings as determined necessary by supervisor.
  • Perform related and other relevant duties as assigned.
Your Resume (1.5MB file size limit)
Your Cover Letter (1.5MB file size limit)

Director of Development

Position Description

The Director of Development is responsible for planning, directing, and implementing a comprehensive development, marketing, and external communications strategy for organizational fundraising and partner cultivation.

Key Qualifications

  • Passionate about FV's vision and mission and values and strategies.
  • Open to challenging traditional and comfortable spiritual heritages and expressions.
  • CRM experience, Virtuous preferred.
  • Strong verbal and written communication skills.
  • College diploma preferred.
  • Previous leadership experience.
  • Prior experience in Development.
  • Prior experience in personal support raising preferred.
  • Ability to travel domestically and internationally.
  • Received official acceptance as a member of the FV religious order.
  • Must be able to raise funds through ministry partner development for the organization.
  • Preference towards workers with previous ministry experience.

Key Responsibilities

  • Committed to discerning, in tandem with other FV leadership, God’s guidance for the direction of executing of activities within the organization’s sphere of influence.
  • Works closely with FV’s Executive Leadership Team to plan, organize, and direct the strategic fundraising plan; including appropriate donor cultivation, especially major partners, major gifts, planned giving, events, capital and project campaigns, and grants-writing.
  • Develops and communicates a robust theology of generosity and fundraising.
  • Communicates the mission and vision of the organization in ways that provide theological and missiological justification for generosity.
  • Works with Member Services to provide resources for staff in their support raising efforts including employees who do not raise support personally but who contribute to FV’s fund development strategies in other ways.
  • Lead, train, and shepherd our staff to establish a culture of , and to participate in, partnership building and advancement of the organization.
  • Develops and maintains strong systems for fund development seasons, campaigns, donor-relationships, and donor acquisition.
  • Strategizes and coordinates plans for meeting prospective donors and supporters on a regular basis to establish strong relationships and ongoing communication, including determination of which donors the Director of Development meets with personally.
  • Grow a major gifts program including identification, cultivation, and solicitation of major donors with a priority on strong, mutual relationships as members of the body of Christ.
  • Create and build a planned giving program with a focus on deferred gifts such as bequest expectancies.
  • Oversee grant seeking, including research, proposal writing, and reporting requirements.
  • Direct the annual fund program, including mailings, annual campaigns and special fundraising events.
  • Conduct research, to identify prospective donors from a variety of constituencies.
  • Oversee fundraising database, tracking systems, and reporting.
  • Supervise the database manager to ensure the proper receiving, allocating, recording, and acknowledging of all gifts.
  • Build and maintain gift recognition programs that reflect the spiritual and stewardship values of the organization.
  • Appear and speak publicly on behalf of the organization.
  • Hire and train Development Staff, as needed.
  • Draft, with support, the annual budget for the Development office.
  • Consult in the management of FV’s brand relative to fundraising stakeholders and public interface (e.g., web site content, supporting materials, specific program sites).
  • Develop and manage the annual communications calendar for donation-related content including social media, email updates, direct mailings, etc.
  • Completes compliance training as scheduled by Human Resources.
  • Attend weekly organization wide staff meeting and any team related meetings as determined necessary by supervisor.
  • Perform related and other duties as assigned.
  • Commitment to following the outlined FV Essentials.
  • Provide support and resourcing to direct reports for their commitments to ministry partner development and the FV Essentials.
Your Resume (1.5MB file size limit)
Your Cover Letter (1.5MB file size limit)

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